Administrative Secretary Position

The Tennessee District Attorneys General Conference is seeking a qualified individual to fill the position of Administrative Secretary. This individual is responsible for performing administrative work related to daily operations of the front office. This individual reports directly to the Executive Assistant.

Applications are being accepted through Wednesday, July 12, 2017. The salary range for this opening is $2,511.00 - $4,019.00 monthly, depending on qualifications.

Examples of Duties and Responsibilities:

Reviews, sorts and date stamps and distributes all incoming mail. Delivers all outgoing mail to the postal box every day. Handles confidential information daily, via mail, phone calls, faxed documents etc. Screens and directs calls and answers questions as appropriate.

Greets guests and visitors and directs them to the appropriate location which includes maintaining a security log sheet of all visitors. Monitors security camera and grants access to offices on various floors for deliveries and visitors.

Orders all printing (business cards, stationary, etc.) for Conference office and district offices. This includes entering data into computer, proofing and ensuring orders are received and correct.

Monitors inventory levels of standard office supplies to ensure adequate stock for office functionality. Ships all packages or large items making sure all information and references are entered correctly.

Responsible for notifying appropriate parties regarding office maintenance issues and ensures issues are addressed quickly and completely.

Attend Conferences to assist in all functions.

Serves as Records Management officer and reports to Secretary of the State regarding file storage and disaster recovery plan.

Operates and utilizes a variety of standard business and office machines and equipment.

Assists Executive Assistant with special projects when needed.

Acts as backup to Executive Assistant in their absence.

See attachments for directions on how to apply.

Administrative Secretary Position.pdf