Administrative Assistant - DUI Training
The Tennessee District Attorneys General Conference is seeking a qualified individual to fill the position of Administrative Assistant-Training. This individual is responsible for performing administrative work related to daily operations of our DUI Program. This individual reports directly to the Training Director and will work closely with DUI Prosecutors.
Salary is commensurable with qualifications. Associates Degree or higher-level degree preferred in conjunction with administrative experience. Must possess working knowledge of Microsoft Word, Excel and Publisher. Must pass a structured interview process and must pass a background check.
EXAMPLES OF DUTIES AND RESPONSIBILITIES:
Coordinate all seminar/training sessions put on by the DUI Training Office. Including:
- Create, design and mail seminar brochures to all District Attorney offices and law enforcement departments when applicable.
- Draft and mail letters to request assistance of faculty (in-state and out-of-state)
- Assistant potential faculty members with airfare and lodging reservations when necessary
- Keep database with all registration information.
- Arrange meeting space throughout the state, i.e., hotels, parks, etc.
- Plan meals and breaks (if provided) with personnel of hotel or parks.
- Establish direct billing for lodging, meeting space and meals and/or breaks with hotel or parks.
- Design agenda and evaluation form for seminar.
- Contact all faculty for handout material and biographical information.
- Prepare & have working knowledge of all equipment (laptop & LCD projector) needed for transport to the seminar or rent from hotel or park.
- Responsible for setting up classroom for each seminar.
- Audit expense reimbursement forms of attendees and faculty and give to fiscal for processing after completion of seminar.
- Audit direct bill from hotel or state park and give to fiscal for processing after completion of seminar.
- Schedule DUI prosecutors to teach legal sessions at THSO statewide classes for officers.
- Order supplies when needed.
- Communicate with the Tennessee Highway Safety Office when questions arise.
- Assist DUI Traffic Safety Resource Prosecutor with Grant quarterly and/or monthly reports.
Edit DUI News Newsletter quarterly including design and layout of newsletter.
- Obtain and file bids from printers of printing costs.
- Copy and file invoice and give original to fiscal for processing.
- Address and stuff envelopes to mail out newsletters quarterly.
- Update mailing address databases quarterly.
We will be accepting applications through Friday, November 26th.