Administrative Assistant - Training

The Tennessee District Attorneys General Conference is seeking a qualified individual to fill the position of Administrative Assistant-Training. This individual is responsible for performing administrative work related to daily operations of our DUI Program. This individual reports directly to the Training Director and will work closely with Conference Traffic Safety Resource Prosecutors (TSRP).

A Bachelor's degree is preferred. Must possess working knowledge of Microsoft Word, Excel and Publisher. Must pass a structured interview process and background check.

EXAMPLES OF DUTIES AND RESPONSIBILITIES:

Coordinate all seminar/training sessions put on by the Conference DUI Training Office, including:

• Create, design and mail seminar brochures to all District Attorney offices and law enforcement departments when applicable.
• Draft and mail letters to request assistance from faculty (in-state and out-of-state).
• Assist potential faculty members with airfare and lodging reservations when necessary.
• Keep database with all registration information.
• Arrange meeting space throughout the state, i.e., hotels, parks, etc.
• Plan meals and breaks (if provided) with personnel of hotel or parks.
• Establish direct billing for lodging, meeting space and meals and/or breaks with hotel or parks.
• Design training agenda and evaluation form for seminar.
• Contact all faculty for handout material and biographical information.
• Prepare & have working knowledge of all equipment (laptop & LCD projector) needed for transport to the seminar or rent from hotel or park.
• Responsible for setting up classroom for each seminar.
• Audit expense reimbursement forms of attendees and faculty and give to fiscal for processing after completion of seminar.
• Audit direct bill from hotel or state park and give to fiscal for processing after completion of seminar.
• Schedule DUI prosecutors to teach legal sessions at Tennessee Highway Safety Office (THSO) statewide classes for officers.
• Order supplies when needed.
• Communicate with the THSO when questions arise.
• Provide general administrative assistance to DUI Traffic Safety Resource Prosecutors, including grant quarterly and/or monthly reports.
• Maintain statistical data for grant reporting.
• Edit and distribute quarterly DUI News newsletter in addition to maintaining updated mailing database.

All applicants must submit a current resume, fully completed application and signed release form to allow a background check. These documents are located in the "Download Application Forms" button below, and must be submitted to Laurie Steen, HR Director at ldsteen@tndagc.org or mail to: District Attorneys General Conference, Attn: Laurie Steen, 226 Anne Dallas Dudley Blvd. Suite 800, Nashville, TN 37243.  The selection process involves a structured interview process and background check.